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Sonto connects to the calendars already on your Mac and iPhone, shows your events next to your tasks, and lets you block time for tasks right on the calendar. Watch the setup walkthrough below, or read the written steps that follow.

Setting up calendars and basic usage

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Connect your calendars

On the Day or Week screen, Sonto invites you to add your calendars. Click the arrow to open Settings, then enable calendar access — macOS asks for permission, so choose Allow Full Access. Now click the + to see every calendar on your Mac. These come from the accounts in System Settings → Internet Accounts: any account there with calendars enabled shows up in Sonto, ready to add.

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Choose a default calendar

One calendar is marked as your default — it’s where new events go, whether you create a plain event or schedule a task. Click any calendar to make it the default instead.
Areas can have their own default calendar. Set one on an area, and tasks you schedule from that area land on that calendar — shown in its own colour, so you can tell your work apart at a glance.

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Keep task names private

When you put a task on your calendar, Sonto marks the event private by default. Anyone with access to your calendar sees only “Busy” rather than the task’s name and notes.
  • For Google calendars specifically, connect your Google account in Sonto (Connect Google account) to enable proper private marking — the standard Apple connection can’t do this on its own.
  • For calendars that don’t support private events, the name shows as “Scheduled task” instead.

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Create and join events

Click and drag in the calendar to create an event, then name it. Drag it around or adjust its start and end like any calendar. For a meeting with a video link, Sonto shows a video icon. Open the event and click Join Video Call, right-click and choose Join Video Call, or hover and press Cmd + J. You can also accept, decline, or mark an invitation tentative right from Sonto.

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Block time for a task

This is time blocking — putting a task on your calendar so you simply follow your schedule and know you’ll reach your important work.
  • By hand: pick a task up and drag it onto the calendar. Stretch it if you need more time.
  • Let Sonto find time: select a task and press Cmd + F (or right-click → Find time on calendar). Sonto finds the first opening that fits, respecting your working hours and existing events.

Time blocking in Sonto

Working hours and the default event duration (30 minutes) are set in Settings → Calendar. They’re what Cmd + F uses to place a task. See Auto-schedule.
On the Week screen the same moves apply. Drop a task on a day it isn’t scheduled for yet and it’s scheduled for that day. Move the event and the task moves with it; move the task instead and the event is removed — it’s still scheduled for the day, just no longer at a fixed time.

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Where to next

Calendar reference

Every detail of calendars in Sonto.

Repeating Tasks

Make a task — and its calendar event — come back automatically.