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Auto-scheduling places a task on your calendar for you, finding a free slot that respects your working hours and the commitments you already have.

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Find time on a calendar

Select a task and press Cmd + F, or right-click it and choose Find Time on Calendar. It’s also in the Tasks menu and in the action bar’s … menu.
Sonto looks at your calendar, skips over existing events, stays inside your working hours, and creates a time block in the first opening that fits. It starts the block on the quarter hour — 10:15 rather than 10:07 — whenever the block still fits there. The event is linked to the task, just like dragging a task onto the calendar yourself.
A task being auto-scheduled into a free slot on the calendar

Finding an opening for a task

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Which day

  • A task scheduled for today — Sonto looks for an opening between now and the end of your working hours.
  • A task scheduled for a later day — Sonto looks on that day.
  • An unscheduled task, a task planned for a week, or an overdue task — Sonto schedules it for today first, then finds time.
A task that already has a time block can’t be auto-scheduled again; move its event instead.

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How long

The block uses your default event duration — 30 minutes unless you change it. To book half or double that, pick the length from the Find Time on Calendar menu, or press Cmd + Shift + F for half and Cmd + Ctrl + F for double.

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When nothing fits

If no opening is long enough within your working hours, Sonto tells you — No Free Time Found — rather than booking outside them or on another day. A task it moved to today stays scheduled for today, just without a time block.

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Working hours

Auto-scheduling only places tasks within your working hours, so it never books your evenings unless you tell it to. Set your working hours and default event duration in Settings → Scheduling. See Settings.

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Used by repeating tasks

Repeating tasks can auto-schedule each occurrence, finding a fresh opening every time instead of using a fixed time.

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Availability

Auto-scheduling works on Mac, iPhone and iPad. The keyboard shortcuts need a Mac, or an iPad with a keyboard.

Calendar

Events and time blocks in Sonto.

Settings

Set your working hours.