Calendar

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Connecting your calendars

Sonto uses the calendar accounts already set up on your Mac, iPhone and iPad. Because it reads from your device’s native calendar, practically every calendar works — iCloud, Google, Microsoft Outlook (Exchange), Yahoo, Proton, AOL, and any CalDAV calendar. The first time, Sonto asks permission to use your calendars — choose Allow Full Access. Then click the + to add any calendar on your device. When you first set up Sonto, onboarding offers to connect your calendars. If you already connected calendars on another device, it offers to link those instead of starting over. Sonto refreshes your calendars whenever you come back to it, so an event you changed in another app shows up straight away.

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Where events go

One calendar is your default — new events and scheduled tasks go there. Change it in your calendar settings. An area can also have its own default calendar, so tasks you schedule from that area land on a specific calendar, shown in its own colour.

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Private events on Google

Events Sonto adds to your calendar are marked private, so anyone with access sees only “Busy”. For Google calendars, connect your Google account in Sonto settings (Connect Google account) to enable this — the standard Apple connection can’t mark Google events private on its own.

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Calendar on the Day and Week screens

On the day and week screens, Sonto shows your events right alongside your tasks, so your meetings and your planned work live in one view. You can create and edit events, as well as accept or decline invitations, without leaving Sonto. You can also join video calls, either by opening the event and clicking the Join Video Call button, or, on Mac, by hovering over the event and pressing Cmd + J.

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Private notes and the description

An event’s description lives in your calendar, and everyone invited sees it. On iCloud, Google and other CalDAV calendars you can also keep private notes on an event: your own notes, kept in Sonto and never shared with attendees. On those events, and on events linked to a task, Sonto shows the description as a separate row in the event’s details, marked Visible to all attendees when you edit it. See Private Event Notes.

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Tasks on your calendar

You can drag tasks onto your calendar. This creates an event which is linked to your task — a time block. The event syncs to your calendar, so others with access to your calendar can also see it. The event is marked private, so they only see “Busy”, rather than the full name and notes for your task. The task follows its event. Move the event to another day — in Sonto or in any other calendar app — and the task moves with it. Sonto can also place a task for you automatically, finding an opening that respects your working hours and existing commitments — see Auto-schedule.

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Deleting a task with an event

Deleting a task takes its time block with it, and undo puts the event back. The restored event returns to the same calendar at the same time, but it is a new event: a custom alarm you added and the event’s location don’t come back with it.

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Availability

Calendars work on Mac, iPhone and iPad. Joining a video call with Cmd + J is a Mac shortcut; on iPhone, open the event and tap Join Video Call.

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