Tags

Tags are a flexible, additional way to organise your work. Where a task lives in a single project or area, a tag cuts across everything — across dates, weeks, projects and areas — so you can bring related work together wherever it lives, and filter your views down to what you want to focus on right now.

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Creating tags

You create your tags in Settings. There’s no fixed set to pick from — you decide what your tags mean and how you want to use them. Two approaches that work well:

• By location — for example a home tag and an office tag, for work you can only do in a certain place.
• By status — for example a waiting tag, for anything that needs input from someone else before you can continue.

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Tagging projects, areas and tasks

You can add a tag to a whole project or area, or to an individual task.

• Tag a project or area when everything in it shares the same tag — for example, tag a project office if you’ll work on it at the office.
• Tag a single task when only that task needs it — for example, in a Kitchen renovation project you might tag just the Order cabinet samples task with office, because that’s the one thing you’ll do from your desk.

A project can carry its own tag and still have tasks inside it with different tags of their own.

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Filtering your views

Your Day, your Week, and the inside of a project each have a filter bar. Pick a tag in the filter bar and the view narrows to show only the items with that tag — so you can quickly see, say, just the things you want to do at the office today. You can filter inside a project too, even if the project already has a tag of its own. For example, add a waiting tag to the tasks that need input from someone, then filter the project by waiting to see everything that’s blocked, in one place.

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Combining tags

A single item can carry more than one tag. A task to order cabinet samples might be tagged both office (where you’ll do it) and waiting (because you need more information first). Combining tags lets you describe a piece of work along more than one dimension at once.

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Sticky filters

Tag filters are sticky: once you set one, it stays active for a couple of hours. That lets you settle into a single tag and stay in the flow — focusing on everything tagged office, for instance — for as long as it’s relevant, without reapplying the filter each time you come back to the view.

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Filters are per view

Each view remembers its own filter independently. You might filter your Week by waiting while your Day is filtered by office; each screen keeps its own active filter, and the two don’t affect one another.